In our large club, the best way to make acquaintances, get involved, and learn what avenue of service is most appealing to you, is through active service on committees. Please read through the committee descriptions for the next Rotary year and check those on which you want to actively serve during 2015-2016.
Foundation Service Committees
Overview
The #1 responsibility of each of the foundation service committees is to review, process, and recommend grants submitted to the Toledo Rotary Foundation. Each Rotary year has three grant deadlines:
- July 31, October 31, and March 31
Each service committee participates in the due diligence process of vetting each grant. Due diligence invites Club members to review the grant application to determine if it meets our mission as well as the foundation’s grant giving criteria. Participation at this level offers an opportunity to truly experience and understand how member contributions impact our community and an opportunity to participate in how those funds are directed as members make the recommendations to their committee. Together, committee members decide which grants meet the criteria and move up for recommendation for further due diligence by club members serving on the Foundation Advisory Committee. Each service committee chair & vice chair represents their service committee and presents recommended grants to the FAC. FAC members decide which grants will move on to the Club Board and Foundation Trustees for final approval. This process takes 3-4 months.
Community Service Committee
As a member of Community Service, you have an opportunity to participate in the review of grant requests from a broad section of our community. This committee meets 6-8 times per year to review and discuss grant requests and projects impacting our local community. Non-profits we have supported in the past include the Cherry Street Mission, Sunshine, Habitat for Humanity, Toledo Ballet, Little Sisters of the Poor, Toledo Area Humane Society and many more. This committee spearheads annual service projects such as Toys-for-Tots, Salvation Army bell-ringers, an annual blood drive, and a spring clean-up for Little Sisters of the Poor. Involvement with the Community Services Committee offers hands-on opportunities that make a difference right here in our own community.
Disability Service Committee
Committee members have an opportunity to participate in the long-history of our Club’s focus and service of helping others maintain a relatively normal lifestyle, no matter what their ability. Our Club’s long history with Glendale Feilbach elementary school and the Ability Center have created regularly promoted committee and club projects. Among them include a day at the Toledo Zoo and Fifth Third Field with students from Glendale Feilbach and a cook out at Camp Cricket. This committee manages all grant requests for any type of disability and meets 6-8 times per year. The Disability Service Committee studies the needs and challenges of the disabled community and recommends steps and procedures to provide solutions.
International Service Committee
The International Service Committee manages international grant requests and projects. International Service adopted three rural villages in Honduras with a commitment to long-term development in this area from our Club and holds 6-8 meetings per year. Using worldwide Rotary resources, this committee involves every member in advancing International understanding, goodwill, and peace. The committee also works directly with our recently established Rotaract Club. International Service Committee is connected with our Club’s district 6600 through MESA (Medical Equipment Supplies Abroad), water projects, and more.
Vocational Service Committee
Vocational Service Committee members play an integral role in mentoring youth and adults in their respective vocations. Committee members focus on development of professions, trades, and education within the community’s chosen vocations. As a Vocational Service Committee member, you will have an opportunity to review and manage grant requests for new and existing vocational programs; this committee has 6-8 meetings per year. Vocational Service will work closely with our Rotaract and Interact Clubs during 2015-16. Vocational Service provides an opportunity to showcase member career skills while participating in mentoring opportunities as well as the promotion & education of the application of the 4-way test in all vocations, at any age.
Youth Service Committee
The Youth Services Committee members have an opportunity to experience and manage multiple grant requests that impact the youth in our immediate area. Past Youth Service grant requests have come from Claire’s Day, Toledo School for the Arts, Children & Youth Services, and others. This committee will manage grant requests during each of the grant cycles, participate in site visits, and make recommendations to their committee for projects they feel will have the greatest impact, meeting 6-8 times per year. The committee discovers the problems challenging young people, cooperates with existing social agencies, and establishes help with new organizations when needed.
Foundation Advisory Committee
The FAC plays a key role in administering and providing the final steps of due diligence in our grant making process. This committee serves as the platform to hear and review each grant request presented by each chair or vice chair of the service committees. Together, members decide and recommend which grants will move forward for final approval from the Club Board and Foundation Trustees. The FAC is comprised of each service committee chair, vice chair, a foundation trustee, and members at large. Overall it is not anticipated that this committee would consist of more than 20.
Toledo Rotary Club Committees
Constitution Committee
This Club committee reviews and recommends to the Board of Directors any changes to the Club Constitution & By-Laws.
Finance/Audit Committee
This Club committee works directly with the president and executive director to develop a comprehensive annual budget for the Club, makes recommendations for policy & procedure surrounding financial record-keeping & processing. The committee reviews the annual audit in September. The finance committee meets quarterly or as called upon to review the budget.
Friendship Committee
This Club committee communicates with members in times of illness. This committee also oversees informing the Club of the passing of past and current members.
Greeters Committee
This Club committee extends the hand of friendship in greeting members, visiting Rotarians, and other visitors arriving at meetings.
Invocation Committee
This Club committee provides the invocation at regular and special club meetings. Members wishing to participate should contact the chairman.
Marketing/Communications Committee
This Club committee recommends, reviews, and implements activities regarding external communications and promotion. This encompasses creation and management of marketing campaigns, maintaining contacts with local media through periodic press releases regarding meetings and events of notable public interest, and maintaining internal connections with other Club functions and committees in support of membership recruitment, retention, and Club sustainability.
Membership Engagement Committee
This Club committee engages members in activities outside of the Monday meetings with emphasis on new members. Included in these activities would be developing ones around retention and mentoring. This committee encourages members to regularly attend meetings and get involved in all facets of the Club.
New Member/Member Development Committee
This Club committee encourages current members to seek and propose new members. This committee also is responsible for the onboarding of new members in the first six months of membership. This committee and its members will determine, develop, and implement at least one committee service project during the fiscal year.
Program Committee
This Club committee prepares & arranges programs for all Club meetings. The Program committee meets quarterly to review submitted ideas & speakers and determine the viability of speakers. Members vote to approve or deny which speakers will become part of our Monday program meetings.
Strategic Planning Committee
The Club’s strategic plan provides a road map for our Club into 2017. Be a part of the exciting process as our Club members work together in the implementation of our Clubs transformational project(s) funded by our foundation. Members of this committee have the opportunity to participate in orchestrating and implementing the Club’s five initiatives as outlined in our long-range strategic plan. This committee meets a minimum of every-other month.
Toledo Rotary AD HOC Committees
Water Conference Planning Committee
This Ad Hoc committee will plan, implement, and host a conference focusing on Lake Erie water improvement. The Water Conference is scheduled for October 23 & 24, 2015.
ITZA Ball Fundraising Committee
This Ad Hoc committee will plan, implement, and host a fundraising event in the 2015-16 Rotary year with funds raised going to support the Toledo Rotary Foundation’s Transformational Projects.
